08 Sep 2021

Officer II, Executive Assistant

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      Job Purpose:

       To assist in the day to running of the offices of the Director-General and the Deputy Director-Generals and also provide assistance to the Board Secretary.

      Some Key Accountabilities & Responsibilities:

  • Effectively manage the offices of Executive Management
  • Organise board papers as per instruction from Board Secretary
  • Responsible for the secretariat of Executive Management
  • Responsible for keeping the books and records of Executive Management.
  • Maintaining the books and records of Executive Management and making them available upon request.
  • Providing secretarial advice and services to Executive Management.
  • Organizing and distributing messages
  • Organizing documents and files
  • Maintaining and ordering office supplies
  • Scheduling meetings and organising meetings
  • Assisting executives with project tasks
  • Assisting with the planning of events
  • Assisting with the leave processing
  • Answering calls, taking messages and handling correspondence
  • Maintaining diaries and arranging appointments
  • Typing, preparing, and collating reports
  • Organising and servicing meetings (producing agendas and taking minutes)
  • Managing databases
  • Prioritising workloads
  • Implementing new procedures and administrative systems
  • Liaising with relevant organisations and clients
  • Logging or processing bills or expenses
  • Acting as a receptionist and/or meeting and greeting guests of Executive Management.

      Educational, Professional Qualification and Experience

  • First Degree in Business Administration, Human Resources Management, Social Sciences or related field.
  • Must have completed National Service.
  • A minimum of 1 year post relevant work experience in a reputable organisation.

      Technical, Managerial & Behavioural Skills Required for The Available Positions:

  • Knowledge of the laws, rules, regulations, and guidelines relating to the securities market operations.
  • Knowledge and experience in securities market operations.
  • IT skills – Word, Excel and Power Point
  • Investigative skills.
  • Analytical skills.
  • Report writing skills.
  • Excellent planning skills including prioritising of activities.
  • Excellent organising skills.
  • Ability to manage your time and work within timelines.
  • Ability to influence colleagues to work towards achieving the department’s objectives.
  • Good team player and team building skills.
  • Trustworthiness – ability to conduct self in a manner which elicits trust, respect and confidence
  • Good communication – verbal and written skills.
  • Good interpersonal skills.
  • Strong ability to work under pressure and meet deadlines.
  • Strong ethical and professional skills.
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